What is PennClubs Registration?
PennClubs is the University of Pennsylvania’s official platform for student organization registration and management. All student organizations must register annually to be recognized as active and access University resources. Due to the University’s temporary guidelines, any student groups interested in reserving space with the LGBT Center must be PennClubs registered.
PennClubs Registration gives your organization access to:
- Reserving spaces for meetings and events – including at the LGBT Center.
- Using electronic resources.
- Proper use of the Penn name.
- Potential funding sources.
- Activities fairs and advertising as an official student group.
How to Register or Re-register:
- Returning Clubs: Re-registration is required annually and opens at the start of the academic year.
- New Clubs: Registration opens September 16th and closes the Friday before Spring Break.
Steps to Register:
- Visit PennClubs (https://osa.universitylife.upenn.edu/pennclubs/ ) and log in with your PennKey authentication.
- Complete the registration form, including: A club description stating the group is a student organization at Penn.
- Membership Requirements: At least 8 active members, with leadership roles held by at least 3 students (e.g., President, Treasurer).
- Group leader contact information.
- Attending any required training or workshops (e.g., Student Organization Summit).
What is SAC Registration?
SAC (Student Activities Council) registration recognizes student organizations as SAC-funded groups. This is a separate process from PennClubs registration and is required for groups seeking financial support from SAC. Re-registration: Annual re-registration is required in August to maintain SAC-recognized status. Derecognition: Groups failing to meet SAC requirements (e.g., attending meetings, submitting budgets) risk losing recognition and funding. If your group has been derecognized, contact your SAC liaison and reapply by the next monthly GBM.
Becoming a SAC-recognized organization gives you access to:
- Funding for programming and operational needs.
- Contingency funding and an assigned advisor.
- University support and additional resources.
How to Register with SAC:
- Timing: SAC registration happens once a year, with applications opening in November.
- Recognized groups can access funds starting in the spring semester.
- All SAC-recognized groups must re-register annually in August.
- Meet all general PennClubs registration requirements
Steps to Register:
- Complete and submit SAC Application: Access the SAC registration form through their platform or via the Office of Student Affairs (OSA).
- Submit required budget updates, forms, and reports (Include detailed information such as):
- Your group’s mission, goals, and purpose.
- Anticipated programming and activities for the year.
- A preliminary budget or funding needs (Operate within budget guidelines to avoid a deficit or repayment plan).